O Assists with venue booking, catering arrangements, and RSVP management for cultural forum programs O Assists with the planning and execution of events and with related hospitality (including event set up and clean up) O Coordinates and schedules all board meetings and board committee meetings, records minutes, and maintains board records O Assists with correspondence and receiving visitors O Manages student employees, hires, trains, and supervises student workers to assist in office functions such as appeal mailings, etc. O Answers phones and receives visitors to Gavin House O Assists in various HR functions, maintaining employee files, creating/maintaining position descriptions, facilitating payroll O Assists in financial record keeping and reporting for major grants O Manages property maintenance, including soliciting bids and overseeing work on landscaping, building repairs, upkeep and renovations, and furniture acquisition O Manages general operating activities of the office, including supply ordering, office maintenance, scheduling staff meetings, utility and equipment oversight O Maintains database, including updating constituent information, adding new constituents, etc. O Processes donations, including recording gifts, depositing checks, preparing and mailing acknowledgments The Office Manager is a support staff position responsible for overseeing the general operating activities that lead to a well-functioning office. The Office Manager serves as an integral part of the Lumen Christi Institute’s success through management of the office and building, support of the executive director, and assistance with events. The Office Manager must reflect the mission and values of the Lumen Christi Institute and adhere to the institute’s policies, guidelines, and procedures. Now in its twenty-fourth year of operation, the Lumen Christi Institute continues to work toward leavening American higher education with future leaders better educated and formed in Catholic faith and thought. Founded in 1997 by Catholic scholars at the University of Chicago, the Lumen Christi Institute engages the university and the nation with the Catholic intellectual and spiritual traditions through various lectures, symposia, conferences, summer seminars, and non-credit courses.
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